Committee Leader Resources

The Night to Shine Committee Leader Resources include the essential tools and information for successful event planning. Each committee leader will find downloadable resources, including a detailed leadership binder, procurement forms, meeting schedules, and access to virtual training sessions. Stay updated with important dates, self-check-in instructions, and leadership contacts to ensure smooth communication. This page is designed to support you in leading your team efficiently and making our Night to Shine event a night to remember!

Fillable Forms

Procurement Process

Our goal is to efficiently manage the procurement process for all Night to Shine needs. Once a Committee submits a Procurement Form, we will follow these steps.

  • Step 1: We will check if the item is available in our existing inventory or if we have something similar.

  • Step 2: If not, we will explore adding the item to our Walmart or Amazon registries for supporters to purchase. We also have the option to reach out to B&B to see if they can source the item for us.

  • Step 3: If none of these options work, we will order the item before the needed date on the Procurement form.

Progress Report Process

Progress Reports help to ensure that the Leadership Team stays informed of each committee's progress, resource needs, and any pending procurement requests. Due dates are below:

  • October 25

  • November 15

  • December 13

  • January 10

  • January 31

In-Kind Donations

If you have a vendor donate time, supplies, or products, please fill out an In-Kind Donation form. This is outside the Procurement Process. If you are able to get something donated yourself, please use this form to make sure that the donor is recognized!

Arena Access

First-Time Login

(How to Create Shortcut)

  1. On the left menu, click ‘Event Tag’

  2. Click ‘Discipleship’ > ‘Family Ministry’> ‘Night to Shine’

  3. If you are on the Leadership Team, check the ‘Subscribe’ box to the left of your Team. If you are a Committee Leader, click into the Team you are on, then check the ‘Subscribe’ box to the left of your Committee.

  4. Then in the top, right corner, click the button with your initials and select ‘Refresh Cache.’ You will now have a short cut to your Committee Members.

Regular Login

(How to Look Up Team Members)

  1. When you login, select the second button in the top, right corner of your screen (book icon).

    You can see how many people are registered in your committee. Now select your committee from the list.

  2. You will land on the ‘Registrations,’ select ‘Registrants.’ It may take a minute to load, please don’t double click.

  3. Scroll to the bottom, use the horizontal scroll bar to move to the right. Click the ‘Excel’ button (green worksheet) to pull all of this information into an Excel sheet. You can edit the excel sheet.

Inventory

All of your items are on a cart with your committee name on it. It is your responsibility to get your cart for the meeting scheduled outside of the Open Availability meetings. If you would like an item that is on the 2024 Inventory List in the back of your binder, please email Bonnie Thompson with your request.

If you are in need of a new item, please use the Procurement Form. Track your procurement items below (please do not edit the form, this is to see where you are in your procurement process).

Open Availability

Church Campus Availability

If your committee needs more time then the required meetings please feel free to meet during the times below. If you need to meet outside of these times, please email Judy Fitzgerald to schedule a meeting.

(DO NOT JUST MEET AT THE CHURCH)

  • October 15: 5:30 PM – 6:30 PM

  • October 22: 4:30 PM – 6:30 PM

  • November 12: 5:30 PM – 6:30 PM

  • December 17: 5:30 PM – 6:30 PM

  • January 7: 5:30 PM – 6:30 PM

  • January 16: 5:30 PM – 6:30 PM

  • January 28: 5:30 PM – 6:30 PM

  • February 5: 12 PM – 5 PM

Room Assignments

When meeting on the church campus, please use the assigned room below:

  • I & P: Bridal Room

  • Activities: Cardinal Alcove

  • Entertainment: CR 2

  • Grand Entrance: CR 11

  • Bag Organizers: Coffee Bar

  • Prom Boutique: CR 6/7

  • Honored Guest: CR 14

  • Respite Room: CR 10 (Youth Room)

  • Sensory Room: Special Needs Room

  • Golf Cart Chauffeur: CR 3

  • Medical: Library

  • Traffic Control: CR 3

  • CLC Decoration: CLC Stage

  • Food Prep: Kitchen

  • Food Service: CLC Back Right

  • Floater: CR 1

  • Security: CR 1

  • Prom Buddies: Chapel

  • Volunteers: Computer Center

  • Sponsorships (VIP): Stained Glass Window

  • Volunteer Room: Prayer Room

Design

Sometimes it is easier to design what is in your head then trying to explain it! Canva is a wonderful tool that you can play around with ideas and then send a link to nts@ncumcfl.com for our Leadership Team to contribute to! Sign-Up and explore below:

Documents Library

  • Provides details on the Night to Shine logo, official colors, fonts, usage guidelines, and more. Please use this as a guide to help in marketing and representing Night to Shine consistently worldwide.

    Click here to view.

  • Click to Download Logo.

    The Night to Shine logo is a registered trademark of the Tim Tebow Foundation that you are welcome to use to help promote your Night to Shine. When using this logo, we do ask that you follow the guidelines below. If you have any questions at all, please check with your Night to Shine staff representative.

    The approved logotype is the horizontal version and should only be used this way. The logotype can be used entirely in black, entirely in white or the approved color palette found in the official Night to Shine Brand Guide. If using black, the logotype cannot be tinted; it must remain 100% black.

    Do not stretch, splice, distort or use the logo in any manner other than identified. No elements may be removed or added and the relationship between the elements should not be altered when used on printed documents, signage or promotional and give-away items. Please always provide adequate clear space around the logo and do not use a size smaller than 1.25” wide.

  • We believe prayer is so powerful and want to cover every detail of Night to Shine in prayer! If you and your team are looking for ideas and suggestions of ways to be praying over NTS, we encourage you to check out the 2025 Night to Shine Prayer Guide. The guide begins on Sunday, January 12, 2025 and includes weekly focuses and daily topics to pray over.

    Click here to view.

2025 Leadership Team

  • Donna Hendren

    TEAM LEADER

  • Chris Wile

    BUDGET LEADER

  • Don Buckey

    FACILITIES LEADER

  • Elaine Buckey

    FACILITIES LEADER

  • Peyton Brick

    GUESTS LEADER

  • Gary Search

    LOGISTICS LEADER

  • Debbie Search

    LOGISTICS LEADER

  • Darlene Schmerschneider

    VOLUNTEERS LEADER