Night to Shine
Sponsored by the Tim Tebow Foundation, hosted by New Covenant United Methodist Church
Friday, February 7, 2025 from 5 PM – 9 PM
Introduction
Night to Shine
The Tim Tebow Foundation has a great passion and ministry for people with special needs. Night to Shine was launched in 2014 with a simple vision: to work with churches around the country to provide an incredible prom night experience centered on God’s love for people with special needs. Through hundreds of churches and thousands of volunteers, Night to Shine is now a worldwide movement to celebrate God’s love by honoring people with special needs and the value of life. It’s a night not only for our guests to shine, but for churches to shine, for volunteers to shine, and most importantly, for Christ to shine!
Registrations
Honored Guests
We had so much fun last year, and we are beyond excited to bring this incredible event back to our community! The joy and smiles that filled our church last year were nothing short of amazing, and we can’t wait to see what this year has in store.
Volunteers
We held a volunteer meeting on September 17 from 5:30 to 6:30 PM (click here to view the meeting). During this meeting, we reviewed the various volunteer roles, discussed logistics, and answered any questions. Please read through the “Key Information” by using the button below below.
Sponsor Thank-You
We would like to extend a heartfelt thank-you to all of the sponsors of our Night to Shine 2024 event. Please use the button below to see the full list of the generous sponsors.
If you’re interested in becoming a 2025 Sponsor, please click the button below.
Honored Guests
Night to Shine is all about celebrating YOU. This special prom night celebrates your uniqueness, joy, and spirit. From the moment you arrive, you'll be treated like royalty with the red carpet rolled out, cheering crowds, and a night filled with dancing, laughter, and memories that will last a lifetime. Join us for a magical evening where you truly shine!
Check out the 2025 updates below.
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Prom Boutique
The Prom Boutique will take place on Friday, November 22 from 10 AM – 1 PM. The registration will ask if your honored guest will be participating in the Prom Boutique. If yes, we are also asking for the guest's size and favorite color. If your guest signs up, we will email your appointment time to the email on the registration on Monday, November 11.
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Caregiver/Respite Room
During Night to Shine, while guest are enjoying the activities with their Prom Buddy, their caregiver is invited to participate in our Respite Room. The night will include a sit down meal, relaxation, and fun!
This year we are only able to accommodate one caregiver per guest, thank you for your understanding.
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Salon Experience
Main Street Hair Studio's in Wildwood (9813 US-301 N) will be styling our guests again this year! The registration will ask if your guest is participating and for which service (Hair & Make-Up, Just Hair, Just Make-Up, Man's Trim, or None). Please do not contact the salon directly, we will send out your appointment time on Monday, December 16.
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Arrival Times
This year, we are implementing staggered arrival windows (e.g., 5 PM – 5:15 PM, 5:30 PM – 5:45 PM, etc.). Each guest will receive an email on December 16 with their arrival time for Night to Shine! We ask that if you arrive earlier then your check-in window that you wait in your car or outside until your time.
Volunteers
Volunteers are the heart of our Night to Shine event. Your dedication and support make this special night possible, creating unforgettable memories for our honored guests. Whether you're greeting, serving, or simply sharing a smile, your role is invaluable in making everyone feel celebrated and loved. Thank you for being an essential part of this incredible experience.
Check out the 2025 Committees below!
Key Information
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Kick-Off Meeting
Please watch the Volunteer Kick-Off Meeting before registering. It is about 25 minutes.
We learned so much last year and are excited to implement new ideas to make this year even more magical for both our Honored Guests and Volunteers!
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Online Registrations
We are currently in need of volunteers for the following committees:
• Thank-You Notes
• Setup
• Tear Down
• Traffic Control
Please scroll below to register for the committee that you are interested in. (Please read all of the listed information before registering.)
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Volunteer Newsletter
Please sign up for the Volunteer Newsletter. We will be sending out monthly updates, reminders, and progress reports to keep everyone on track and informed. It’s the best way to stay in the loop, click the button below to sign up. You will receive a confirmation email when you sign up, if you do not receive it, make sure you check your “junk mail” folder and accept sender.
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Leadership Structure
This year, we’ve organized our leadership into six categories to streamline communication and ensure we’re all working together efficiently. Each committee has been grouped into one of these categories: Activities, Budget, Facilities, Guest, Logistics, and Volunteers. Keep scrolling to see all committees in each Team.
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Donations
If you have formal wear you'd like to donate to the Prom Boutique, please bring it to our next scheduled meeting on Tuesday, October 22. Note that we are unable to accept donations after Tuesday, November 12.
Our sponsorship book will be available at the end of October.
Instead of monetary donations this year, we kindly ask you to purchase items from our Walmart registry and Amazon registry. We will begin adding items on Tuesday, October 22 and continue to add items throughout the planning process; your support is invaluable to making this event a success.
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Contact
The best way to contact the Leadership Team is by email. This is the fastes form of communication.
The Leadership Team does not work at the church and cannot be contacted through the phone system.
Use the button below to contact the Leadership Team. You will be able to let us know how you want to be followed up with.
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Night of Entertainment
Please register if you are a Local Celebraties, Karoake Entertainment, Entertainment for Respite Room, Entertainment for CLC, or Visiting Queens.
Activity Team
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Activities Committee
Full
Plans and manages activity stations, including photo booths and games, to keep guests entertained and engaged.
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Entertainment Committee
Full
Responsible for organizing and managing all performances and entertainment, ensuring a lively and engaging atmosphere throughout the event.
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Sensory Room Committee
Full
Creates and manages a Sensory Room, providing a calm, sensory-friendly space for guests who need it.
Budget Team
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Inventory & Procurement Committee
Full
Manages all supplies and materials, including tracking inventory and handling any additional needs through donations, registries, and purchasing.
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Sponsorship (VIP Guest) Committee
Full
Recruit sponsors and manages VIP guests, ensuring they receive special attention and have a positive experience at the event.
Facilities Team
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Christian Life Center Decoration Committee
Full
Designs and sets up decorations in the Christian Life Center, creating a welcoming and visually appealing environment for the event.
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Food Prep Committee
Full
Prepares all food for the event, ensuring meals are cooked, organized, and ready for service.
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Food Service Committee
Full
Serves food and drinks to guests, ensuring a smooth and hospitable dining experience in both the Christian Life Center and the Respite Room.
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Set-Up Committee
Handles the physical setup of all event spaces, ensuring everything is in place for a smooth and organized event.
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Tear-Down Committee
Responsible for dismantling and cleaning up after the event, ensuring all spaces are returned to their original condition.
Guests Team
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Bag Organizers Committee
Full
Assembles and distributes bags containing event essentials and goodies for guests, ensuring everyone receives the necessary items.
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Grand Entrance Committee
Full
Manages and organizes the grand entrance, including the red carpet layout, decorations, and guest flow, ensuring a memorable and seamless arrival experience for all guests.
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Honored Guest Committee
Full
Manages honored guest follow-up and check-in. Ensures that honored guests are welcomed and supported from registration to Night to Shine.
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Prom Boutique Committee
Full
Organizes and manages the Prom Boutique, where guests can select dresses, suits, accessories, and other items for the event, ensuring a welcoming and organized shopping experience.
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Respite Room
Full
Manages the Respite Room, offering a calm and comfortable space for caregivers, with a sit down dinner and attentive service.
Logistics Team
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Floater Committee
Full
Provides flexible support throughout the event, filling in where needed, spotting areas that require extra hands, checking bathrooms regularly, and addressing any miscellaneous needs during the event.
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Golf Cart Chauffeur Committee
Full
Provides transportation for guests from parking areas to the event entrance using golf carts, ensuring easy and comfortable access.
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Medical Committee
Full
Provides first aid and medical support, coordinating with local Emergency Medical Services to ensure the health and safety of all guests.
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Security & Safety
Full
Ensures the safety and security of all guests and volunteers, coordinating with law enforcement and managing crowd control.
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Traffic Control Committee
Directs and manages traffic flow, parking, and the special car route, ensuring a smooth and organized arrival and departure for all guests.
Volunteers Team
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Prom Buddies Committee
Prom Buddies assist Honored Guest throughout the event, providing companionship and support to make the experience memorable and enjoyable.
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Thank-You Notes Committee
Prepares and sends thank you notes to all volunteers, sponsors, and participants after the event.
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Volunteer Committee
Full
Oversees volunteer recruitment, check-in, and coordination, ensuring that all volunteers are informed, equipped, and supported throughout the event.
Questions?
Let us know!
We would be glad to respond to any questions that you might have!